If you’ve ever Googled what kind of VA do I need, you’ve probably seen advice like:

• “Hire a VA to take admin off your plate.”
• “Sounds like you need an OBM or PM.”
• “Outsource your operations to a specialist.”

Sounds helpful, right?
Except when you’re still sitting there, unsure what that actually looks like in your business.

Here’s What I Know for Sure

It’s not really about the title.
It’s about the work.
And that starts by answering a different question entirely:

What do I actually need them to do?

Because a title isn’t what saves you time.
A title isn’t what moves your business forward.
Clear tasks, real priorities, and defined outcomes do.

Why This Question Changes Everything

When you start by searching for a label – VA, OBM, DOO, you skip the step that makes hiring worth it in the first place:

• Identifying the actual gaps in your business.
• Naming the specific work you want to stop doing (or start doing better).
• Defining success in a way that actually moves your mission forward.

Otherwise, you’re building your business like you’re staring at a pile of Lego bricks with no picture on the box.

Here’s How I Help My Clients Figure It Out

Inside The Hiring Blueprint, I teach entrepreneurs to stop chasing titles and start mapping the work. Because that’s where clarity lives — in your lived, messy, real-day business.

Here’s how you can start today.

1. List What’s Already on Your Plate

Open your calendar.
Check your to-do list.
Look at the stuff you keep avoiding.

What’s keeping your business running right now?
What’s draining your energy?
What are you avoiding because you just don’t have the capacity?

Write it down. Don’t overthink it.
Messy lists are great lists here.

2. Get Honest About What Actually Requires You

Go back through your list and ask:

• Does this task need my voice, my leadership, or my decision-making?
• Could someone else own this if I handed them my process?

If yes, it’s ready to delegate.

3. Look Ahead to What You Want to Do (But Haven’t Yet)

Don’t just stay stuck in the weeds of today.
What’s been sitting on your “someday” list?

• Nurturing your email list
• Launching a new offer
• Building better client experiences
• Finally getting your time back

Those are just as important as your current to-dos.
Make space to name them.

4. Group Similar Tasks Together

Now, start noticing the patterns.

Do you see clusters of:

• Admin work like inbox or calendar management?
• Marketing work like social posts or emails?
• Tech work like HoneyBook, Flodesk, or your website?
• Project management like team coordination or follow-up?

This is how you start to build the real job description, based on your business, not industry buzzwords.

5. Write the Job Based on the Work, Not the Label

Instead of writing:

“Looking for a VA to help with admin.”

Try:

“Looking for a tech-savvy VA to manage my HoneyBook pipeline, send client follow-ups, update website inquiry forms, and schedule weekly Flodesk emails.”

See the shift?
That’s what attracts the right-fit support, someone who knows exactly how to help you move forward.

Hiring for Outcomes, Not Titles

Let’s say you started thinking, I just need a general VA.

But after going through this process, you realize:

• You need someone who knows how to manage your HoneyBook workflows.
• You need someone who can clean up your email marketing in Flodesk.
• You need someone who can troubleshoot light tech tasks on your website.

That’s not just “admin support.”
That’s outcome-focused, tech-forward support.

That’s clarity.
That’s leadership.
That’s hiring on purpose.

Why This Works (For Both You and Your VA)

When you hire this way, you:

• Stop wasting time and money on the wrong fit.
• Attract better candidates who know they can succeed in the role.
• Set clear expectations so your VA can actually take things off your plate.
• Build momentum toward the business you really want.

Because the right VA isn’t defined by a title.
They’re defined by how well they help you build what’s next.

Ready to Map Your Own Hiring Blueprint?

This is exactly what we do in The Hiring Blueprint, my guided 8-week program that helps you:

• Clarify your priorities
• Define what to delegate
• Write a role that actually fits your business
• Hire with confidence, not second-guessing

Click here to learn more.

Because clarity isn’t found in a title.
It’s built in your process.